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Documentation Requirements

It is the responsibility of the student to provide information that verifies that the student's condition meets the definition of a disability as defined by applicable laws (i.e., Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and the ADA Amendments Act of 2008). Federal Law requires that requests for services for students with disabilities be considered on an individual, case-by-case basis.
Sources of information used for determining a disability and/or accommodations may include a student's self-report, direct observation and interaction with the student, and/or documentation from qualified evaluators or professionals.

Student Self-Report:

Students should complete the Application for Services, which provides students an opportunity to describe their disability and accommodations they are hoping to receive. Students may supplement the Application with an additional narrative by providing a letter that further describes their disability and/or accommodations they are requesting. Students may consider including information about their experiences related to their disability, barriers faced, and previous accommodations (effective or ineffective).


Disability related documentation should provide information on the functional impact of the disability so that effective accommodations can be identified.  Criteria for the source, scope and content of documentation differs by disability type.  Documentation may include assessments, reports, and/or letters from qualified evaluators, professionals, or institutions. Common sources of documentation are health care providers, psychologists, diagnosticians, and/or information from a previous school (e.g., accommodation agreements/letters, 504, IEP, or ARD documents).

Suggested Documentation Elements:

  1. Typed on letterhead, dated, and signed by a qualified professional
  2. Diagnostic Statement with any related diagnostic methodology (diagnostic criteria and/or procedures)
  3. Functional limitations or symptoms (Limitations inform which accommodations are appropriate)
  4. Severity and/or expected progression
  5. Current medication(s) and any related side-effects
  6. Current and/or past accommodations
  7. Any recommended accommodations